Retry
Re-run failed batch jobs without redoing the whole run.
Module · Billing & Books
From an eligible trip to posted books — one chain.
For billing executives, finance teams, and accounts. Invoices, receipts, and real double-entry books stay aligned — and the accountant keeps the ledger.
01
One System — order to cash
Generate invoices from eligible trips, collect, and reconcile — no spreadsheet in the middle.
Every stage hands clean data to the next. Read it as the money reads: trip, settled, invoiced, received, posted as a voucher, into the books. No spreadsheet in the middle, no second entry at month-end.
One billing workspace
Money in and money out post through the same double-entry books. Short payments become tracked deductions with their own lifecycle, vendor bills are approved and paid in the same place, and credit or debit notes correct a posted invoice without rewriting history.
Invoice Generation From Eligible Trips
Eligibility, GST, billing party, invoice type, document rules, and totals are handled by the backend — no manual invoice logic.
Invoice Preview Before Submission
Preview amounts, taxes, eligible trips, grouping, and billing details before it becomes a formal document.
Invoice Approval and Posting Workflow
Draft, approval, finalization, sending, and ledger posting — for teams where creation and approval sit with different people.
Configurable Invoice PDFs and Annexures
Templates, annexures, branding, signatures, declarations, and column settings — a customer-ready document in your format.
Invoice Email and Communication History
Send with controlled templates and attachment checks, and keep a record of what was sent, when, and by whom.
Invoice lifecycle control, not just invoice PDFs.
Billing does not stop at invoice creation. OnAxle manages the full invoice lifecycle — generate from eligible trips, preview charges and taxes, approve or finalize by policy, run a posting preview, post to books, regenerate documents when needed, send emails with history, retry failed batch jobs, and handle cancellations, recalls, or amendments with traceability.
Cancellation
Cancel with a clear reason and accounting reversal.
Recall
Pull back a sent invoice into a controlled state.
Amendment
Correct and re-issue with a full trail of what changed.
02
Finance & Books
Vouchers, ledgers, statements, and periods — real accounting, then a clean ledger handoff.
Double-Entry Books & Ledger Control
Accounting built on the right primitives.
Operational events — invoices, receipts, goods receipts, vendor payments — flow into a proper set of books with auditability. OnAxle maintains accounting through vouchers, ledger accounts, ledger groups, posting handlers, and financial periods.
VOUCHERS
The posting unit for every accounting event.
LEDGER ACCOUNTS
Where debits and credits land, by account.
LEDGER GROUPS
Structure for statements and roll-ups.
POSTING HANDLERS
Rules that turn operations into entries.
FINANCIAL PERIODS
The time boundaries that protect posted history.
Invoices
Receipts
Goods receipts
Vendor payments
Posting handler
Voucher
Auditable
Ledger
Day Book · Ledger · Trial Balance · P&L · Balance Sheet
Formal accounting views finance can rely on.
Day BookEvery entry, in date order.
LedgerAccount-wise, including opening balances.
Trial BalanceChecks the integrity of the books.
P&LPeriod-based profit and loss.
Balance SheetShown as-of a chosen date.
Financial Period Management
Periods and financial years can be locked, soft-closed, reopened, or closed with readiness checks — protecting posted history while still supporting real operational correction workflows.
LockSoft-closeReopenReadiness checks
Ledger Export
Export accounting data for ledger workflows with validation controls — run transport operations in OnAxle and still hand accounting off to an external finance system, cleanly.
03
Collections & receipts
Allocate and post receipts, invoice-wise, at scale.
Collections teams can move from bank receipts to clean books with controlled receipt workflows. OnAxle supports receipt import, invoice matching, allocation preview, GST/TDS/deduction handling, reconciliation, posting preview, and ledger posting.
Payment Receipt Allocation
Allocate invoice-wise when customers pay several invoices together, short-pay lines, deduct TDS, or adjust amounts.
GST, TDS, and Deduction Handling
Separate taxable cash, GST cash, TDS, deductions, round-off, and outstanding for an honest recoverable position.
Receipt Settlement and Reconciliation
Review allocation and reconciliation before posting — no treating TDS as cash or reducing outstanding wrongly.
Credit and Debit Notes
Create, review, approve, and post customer and vendor notes with proper accounting linkage.
Vendor Payments
Reviewed and posted as part of finance — connecting procurement, goods receipts, and workshop expenses to accounting.
Deduction lifecycle — every short-payment has an ending.
When a customer deducts, the amount doesn't just disappear. Each deduction item carries a clear trail — accepted, disputed, recovered, or written off — so outstanding stays honest and nothing is quietly lost.
Accept
Recognized and closed against the invoice.
Dispute
Flagged and tracked with the customer.
Recover
Pursued and collected back over time.
Write-off
Closed with approval and an accounting entry.
04
Finance exception & approval command center
Control before entries hit the books.
Finance teams get control before entries hit the books. Exceptions, approvals, posting previews, voucher checks, reversals, and transaction review flows help teams catch problems before they become accounting cleanup.
Finance exceptions workbench
Surface the entries that don't look right and work them in one place, before they reach the ledger.
Accounting approvals
Route entries for sign-off where creation and approval sit with different people.
Posting previews before ledger impact
See the exact accounting effect before anything posts — no surprises in the trial balance.
Voucher approval and reversal
Approve vouchers, and reverse cleanly with a trail when a correction is required.
Transaction approval workflows
Review fuel, toll, allowance, and expense transactions before they flow into the books.
Finance checkpoints
Controlled gates across the order-to-cash chain, so problems are caught early.