VOUCHERS
The posting unit for every accounting event.
Module · Billing & Books
From an eligible trip to posted books — one chain.
For billing executives, finance teams, and accounts. Invoices, receipts, and real double-entry books stay aligned — and the accountant keeps the ledger.
01
One System — order to cash
Generate invoices from eligible trips, collect, and reconcile — no spreadsheet in the middle.
Every stage hands clean data to the next. Read it as the money reads: trip, LR, invoice, receipt, books — and out to the ledger. No spreadsheet in the middle, no second entry at month-end.
Invoice Generation From Eligible Trips
Eligibility, GST, billing party, invoice type, document rules, and totals are handled by the backend — no manual invoice logic.
Invoice Preview Before Submission
Preview amounts, taxes, eligible trips, grouping, and billing details before it becomes a formal document.
Invoice Approval and Posting Workflow
Draft, approval, finalization, sending, and ledger posting — for teams where creation and approval sit with different people.
Configurable Invoice PDFs and Annexures
Templates, annexures, branding, signatures, declarations, and column settings — a customer-ready document in your format.
Invoice Email and Communication History
Send with controlled templates and attachment checks, and keep a record of what was sent, when, and by whom.
02
Finance & Books
Vouchers, ledgers, statements, and periods — real accounting, then a clean ledger handoff.
Double-Entry Books & Ledger Control
Accounting built on the right primitives.
Operational events — invoices, receipts, goods receipts, vendor payments — flow into a proper set of books with auditability. OnAxle maintains accounting through vouchers, ledger accounts, ledger groups, posting handlers, and financial periods.
LEDGER ACCOUNTS
Where debits and credits land, by account.
LEDGER GROUPS
Structure for statements and roll-ups.
POSTING HANDLERS
Rules that turn operations into entries.
FINANCIAL PERIODS
The time boundaries that protect posted history.
Invoices
Receipts
Goods receipts
Vendor payments
Posting handler
Voucher
Auditable
Ledger
Day Book · Ledger · Trial Balance · P&L · Balance Sheet
Formal accounting views finance can rely on.
Day BookEvery entry, in date order.
LedgerAccount-wise, including opening balances.
Trial BalanceChecks the integrity of the books.
P&LPeriod-based profit and loss.
Balance SheetShown as-of a chosen date.
Financial Period Management
Periods and financial years can be locked, soft-closed, reopened, or closed with readiness checks — protecting posted history while still supporting real operational correction workflows.
LockSoft-closeReopenReadiness checks
Ledger Export
Export accounting data for ledger workflows with validation controls — run transport operations in OnAxle and still hand accounting off to an external finance system, cleanly.
03
Bulk receipt handling
Allocate and post receipts, invoice-wise, at scale.
Customers pay several invoices together, short-pay lines, deduct TDS, and adjust amounts. Allocate receipts invoice-wise, separate taxable cash, GST, TDS, deductions and round-off, then reconcile and post — across many receipts in one controlled pass.
Payment Receipt Allocation
Allocate invoice-wise when customers pay several invoices together, short-pay lines, deduct TDS, or adjust amounts.
GST, TDS, and Deduction Handling
Separate taxable cash, GST cash, TDS, deductions, round-off, and outstanding for an honest recoverable position.
Receipt Settlement and Reconciliation
Review allocation and reconciliation before posting — no treating TDS as cash or reducing outstanding wrongly.
Credit and Debit Notes
Create, review, approve, and post customer and vendor notes with proper accounting linkage.
Vendor Payments
Reviewed and posted as part of finance — connecting procurement, goods receipts, and workshop expenses to accounting.