A transport office does the same thing hundreds of times a day. OnAxle is built so the repetitive part happens in batches you review once — and so the predictable part happens on a schedule, without anyone remembering to start it.
The Trip Settlement Workbench holds the whole worklist in one editable grid. Select what's ready, correct freight and charges inline, save the batch, and settle the approved rows in a single action. When a rate is wrong or a POD is disputed, reopen the batch just as fast — with a reason recorded per trip.
Select the eligible trips and choose the shape of the output: one consolidated invoice, or an invoice per trip generated as a tracked asynchronous batch. A live preview shows taxable value, GST, expected TDS, and the resulting invoice count before anything is created.
A single bank credit rarely matches a single invoice. Allocate one receipt across many invoices on a dedicated workbench, splitting taxable cash, GST, TDS, deductions, and round-off — then reconcile, preview the posting, and post. Uploaded payment-advice lines are matched to outstanding invoices for you to confirm.
Twenty-five record types import from CSV through the same six-step workflow. Columns are auto-mapped from alias lists and you confirm the header row before anything runs. Failed and duplicate rows are corrected inline or downloaded, fixed, and re-uploaded.
Some things should never wait for someone to remember them. These run on a schedule, per organization, and are safe to run twice.
Every fifteen minutes, staged fuel, toll, allowance, and trip expenses are matched to the right trip by vehicle and time window, scored by confidence. Duplicates, amount outliers, vehicle mismatches, and date-boundary cases are flagged rather than guessed.
Nightly, every tracked document moves through active, expiring soon, and expired against its own reminder window — so the compliance list is current when you open it.
Invoices, receipts, credit notes and goods receipts post to double-entry vouchers automatically. Balances are snapshotted daily and reconciled against voucher entries, so drift is caught rather than discovered.
Trip, LR, invoice, voucher, purchase order, goods receipt, and credit note numbers are issued from per-organization, financial-year-aware series under a lock — gap-free even when several people submit at once.
The applicable rate contract is resolved per trip and priced by distance, unit, or lump sum, then frozen onto the trip as a snapshot so later contract changes never rewrite history.
A document landing in a month with no accounting period creates one. Closing a financial year creates the next year's periods, with pre-close checks for pending transactions and draft vouchers.
