01
Upload the document
An issued LR, a tax invoice, or an e-way bill — whatever the customer or consignor already sent.
Module · Documents & AI
The paperwork you already have, put to work.
For teams managing LR, POD, invoices, e-way bills, and compliance documents. Capture with AI, keep everything in one place, and act from the field.
01
AI document capture
A Lorry Receipt goes in, reviewed trip fields come out.
The document you already have
issued-LR.jpg
OnAxle reads it
Reviewed trip fields, ready to confirm
02
OnAxle extracts the fields
Useful trip fields are pulled out for review — the system assists, and the source document stays on file.
03
You review and confirm
Nothing becomes a business record until a person confirms it. The user stays in control before the trip is started.
Two ways paperwork turns into a trip
AI-Assisted LR Upload
Users can upload an issued LR and let OnAxle extract useful trip fields for review. The system assists the user but does not silently create business records without confirmation.
Generate Trip From Invoice or E-Way Bill
Tax invoices and e-way bills can be used to prefill trip creation where appropriate. The original source document is preserved, and the user remains in control before the trip is started.
02
What actually happens between upload and record
Nothing is created until you confirm it. The document is classified, read, matched against your own masters, and handed to you as a normal trip form with every value traceable back to the page it came from.
Classified before it is read
The document is identified as a Lorry Receipt, consignment note, e-way bill, or tax invoice — and refused outright if it is none of them, with the reason shown.
Read, field by field
Around sixty typed fields are pulled from the page — parties, GSTINs, vehicle, route, cargo, weights, amounts and terms — each carrying its own confidence.
Matched to your masters
Vehicles, routes, parties and drivers are resolved against records you already have, marked auto-resolved, suggested, or unresolved rather than silently invented.
Yours to confirm
The result is a normal trip form beside the source document. Low-confidence identifiers are flagged, duplicates block the trip, and the start button stays disabled until the backend says it is ready.
03
Unified Document Center
One searchable home, with completeness, expiry, versions, and bulk ZIP export.
One place for every document
A compliance backbone across every entity.
Use the Document Center across trips, vehicles, drivers, invoices, receipts, routes, and workshop records. Uploaded and generated documents live in one searchable place — instead of hunting through chats, folders, and local drives.
Document Expiry & Missing Document Tracking
Compliance as a daily checklist, not an audit scramble.
The system highlights documents that are expired, expiring soon, missing, or blocking dispatch and billing — before they become a problem.
EXPIREDBlocks dispatch and billing until resolved.
EXPIRINGFlagged early so there's time to renew.
MISSINGSurfaced against the trip or vehicle that needs it.
Completeness, versions, and evidence on demand.
Track completeness, upload renewals, preserve versions, find expiring or missing documents, and prepare bulk ZIP downloads when audit, customer, or finance teams need evidence fast.
Entity completeness
Know what each entity still needs.
Contextual rules
Required documents vary by context.
Versions & renewals
Preserve history as documents renew.
Entity-level docs
Linked to trips, vehicles, drivers, more.
Bulk ZIP jobs
Package evidence for audit fast.
04
Mobile field capture
Mobile is bigger than POD — the right workspace for every role.
The mobile app supports role-specific work for the whole field team, so people update trips, upload documents, manage assigned work, review billing context, capture transactions, and move finance approvals without waiting for desktop access.
Operations · Trips
Start or create a trip without a desk
The trip begins in the field — on the phone.
Field teams don't wait for the office to create paperwork. They can generate a fresh LR, start from an LR already in the system, upload an issued LR, or use a tax invoice or e-way bill to prefill trip creation for review.
+Generate · Fresh LR
Generate an LR when your team owns the paperwork
Create a controlled LR from the field with numbering, required fields, and review built into the same workflow used by the office.
Createnumberreviewdispatch
▶Start · Existing LR
Start a trip from an LR already in the system
Dispatch can move from a prepared LR into start, assignment, and status updates without rebuilding the same record twice.
Find LRassignstarttrack
↑Upload · Issued LR
Upload an existing LR to manage the trip
When the customer has already issued the LR, upload it and start the trip on it directly — number, date, vehicle, and source evidence stay controlled.
Uploadextractconfirmtrack
₹Generate · From document
Use a tax invoice or e-way bill to prefill trip creation
Tax invoices and e-way bills prefill trip creation where appropriate. The original source document is preserved, and the user stays in control.
Photographprefillreviewstart
What each role does on the phone
Drivers
Capture proof of delivery at the doorstep and keep assigned work moving — no paper to bring back to the office.
Operations
Update trip status from the road and upload documents, so the office sees progress without a phone call.
Fleet managers
Check vehicle readiness before committing a load and act on what's idle, blocked, or in maintenance.
Mechanics
Work assigned job cards, record parts and labor, and close out completed work from the workshop floor.
Billing
Check invoice context, customer-ready documents, and billing readiness from the same mobile workspace.
Finance
Review collections, exceptions, approvals, and transaction work while the field and desk stay on one record.
Workshop managers
Keep job-card, parts, purchase, and goods-receipt work visible beyond the desktop office.
05
AI governance & admin
AI in OnAxle is configurable and reviewable.
Admins can manage AI providers, test configurations, maintain prompt templates, activate or deactivate extraction behavior, monitor usage, and keep document intake aligned with the organization's operating rules — AI-assisted and human-reviewed, never silent automation.
Provider configuration & test
Manage AI providers and test a configuration before it touches real document intake.
Prompt templates & sync
Maintain prompt templates and sync default prompts so extraction stays consistent.
Activate / deactivate
Turn extraction behavior on or off to keep intake aligned with operating rules.
Usage visibility
Monitor how AI extraction is being used across the organization.
Human-reviewed by design
Extraction is source-backed and reviewed — records are created only on confirmation.
Aligned to operating rules
Keep document intake within the organization's own controls and policy.